Documents Checklist

Gather everything that applies to your situation. Not sure if something applies? Include it and we’ll sort it out.

Required before we start: Signed Client Intake Form & Signed Consent Form.
We’ll send these directly in your welcome email.

Personal

Income

  • W-2s (all employers)
  • 1099-NEC, 1099-MISC
  • 1099-INT, 1099-DIV, 1099-B
  • 1099-R (retirement distributions)
  • SSA-1099 (Social Security)
  • 1099-G (unemployment, state refunds)
  • K-1s (partnerships, S-corps, trusts)
  • Rental income statements (Schedule E)

Deductions & Credits

  • 1098 (mortgage interest)
  • 1098-E (student loan interest)
  • 1098-T (tuition)
  • Property tax statements
  • Vehicle registration (CA, deductible portion)
  • Charitable donation receipts
  • Medical/dental expense records
  • Childcare provider name, EIN & amount paid
  • State/local estimated tax payments

Health & Other

  • 1095-A/B/C (health coverage)
  • 1099-SA / 5498-SA (HSA)
  • Prior-year tax return (new clients)
  • Any IRS or FTB notices

Business

Financials

  • Profit & Loss statement (P&L)
  • Balance sheet (if available)
  • Bank & credit card statements (Dec 31)
  • Loan statements (interest paid)

Income & Payroll

  • 1099s received (NEC, K)
  • 1099s issued to contractors / W-9s on file
  • Payroll reports: W-2/W-3, 941, 940, CA DE 9

Expenses & Assets

  • Business expense receipts/records
  • Mileage log
  • Home office info (sq ft, expenses)
  • Asset purchases/sales (equipment, vehicles)
  • Estimated tax payments made

Entity

  • EIN letter & formation documents
  • Prior-year business return
  • K-1s issued to owners

Independent Contractor

Income

  • 1099-NEC / 1099-K
  • Invoices or income log (incl. unreported payments)

Expenses

  • Receipts for supplies, software & equipment
  • Mileage log
  • Home office info (sq ft, expenses)
  • Phone & internet bills (business %)
  • Health insurance premiums (self-paid)

Payments & Savings

  • Estimated tax payments (1040-ES, CA 540-ES)
  • SEP-IRA / Solo 401(k) contributions

Bookkeeping Clients

For monthly or catch-up bookkeeping, we need a record of every transaction in each account for the period we’re working on.

What to Provide

  • Business checking account statements (every month in the period)
  • Business savings account statements
  • Credit card statements (each card, including cards used for mixed business and personal spending)
  • Loan and line-of-credit statements
  • PayPal, Venmo Business, Square or Stripe activity reports
  • Receipts for large purchases (equipment, vehicles, software)
  • Payroll reports (if you use a payroll service)
  • Last year’s ending balances or prior bookkeeping file (new clients)

Three Ways to Share Your Bank Activity

FastestSecure Bank Feed

Connect your accounts directly to your bookkeeping software (such as QuickBooks Online) with a secure, read-only link. Transactions flow in automatically — nothing to upload.

StandardDownload CSV Files

Download your transactions from your bank’s website as CSV files (steps below) and upload one file per account, per period.

Additional FeePDF Statements Only

Send your PDF statements and we’ll convert them into CSV files for you. Because each statement is entered and checked by hand, a conversion fee applies. Ask us for a quote.

How to Download a CSV From Your Bank’s Website

  1. Log in to your bank or credit card website on a computer (most mobile apps can’t export files).
  2. Open the account you need and go to its transaction activity.
  3. Look for a Download, Export or download-icon button, usually near the top of the transaction list.
  4. Choose CSV as the file format (it may be labeled “Spreadsheet” or “Excel”). QuickBooks (.QBO) files also work.
  5. Set the date range to the full period we’re working on, then download.
  6. Name the file clearly, e.g. Chase-Checking-1234-2026-01.csv, and repeat for every account and card.

Tip: Many banks only let you download recent history. For older months, send the PDF statements instead. We never ask for your bank password by email, text or phone.

Already a Client?

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